CHAOS AGM notes

Sorry -- all of Scott's wikis are horribly broken, so he's using katlas to write some notes for the CHAOS AGM.

Agenda

• Officer reports
  • What you (supposedly) do
  • What happened
  • Comment, questions, etc.
• Nominations
• Stretch Break
• Elections
• Projects, ideas
  • First aid day
  • April elections

Officer reports

Chris, the treasurer

The treasurer collects money, and tries to manage the member database. Over the past year, operating on rules of thumb handed down from ancient members, there have been some big problems with the subscription list. Hopefully, this year, we'll provide some better education to the treasurer on managing the email list, and formalise this wisdom in the CHAOS wiki. (Mark, Brian, and Scott are currently the people best able to formalise the wisdom, although the people who really know what's going on are Don Coleman and David Gay, who, although long passed from Berkeley, still kindly help out and save us from our most disastrous mistakes.)

The current financial standing of CHAOS is something like this (modulo all sorts of random mistakes, and outstanding debts...)

• CHAOS currently has $3697.79, really and truly. That's $2294.49 in the account, $1263.30 in cash in Chris' desk (fuck!) and $130 in checks.
• Our 'financial year' is Oct 1 2005, to today Oct 25, 2005.
• In dues, we received $2790 (that's a record!)
• ASUC gave us $49.75. That's lame, and much less than previous years (on the order of $1000).
• Fundraisers raised $341.75 in funds. (patches, tote bags, and broomball. yay broomball! actually, broomball lost us some money, but hey, it was fun!) Val might have about $100 in cash from tote bags etc., but isn't telling.
• Fundraisers actually cost us $450 (that's a net loss folks).
• We spend $2640.60 on gear, possibly some more, because the accounting here wasn't perfect.
• $129.26 on books
• The only trip we spent money on was the gourmet trip, $40.
• 'Administration stuff', mostly stuff for the gear shed, like locks, books, etc, $367.50
• Food expenses came to $156.25, give or take.

Totals...

• We earnt $3181.50, spent $3783.61, for a net loss of $597.89.
• That's a big change from previous years, when we generally ended up about $1000 up. (The main change here is that we didn't get any money from ASUC.)

Chris reminds us that CHAOS has a policy of reimbursing half the cost of outdoors related courses, but no one took advantage of this this year! Go do some courses guys! First aid courses at half price!

Val thinks there was an additional expense of about $600 on tote bags, and her private accounting gives a correspondingly different set of totals.

Val reports that this last year we bought:

• 3 avalanche probes.
• 5 compasses.
• 2 pairs of crampons.
• 5 pairs of snowshoes.
• various cheap climbing shoes, thanks to people like Richard!
• 5 sleeping bags.
• a whitewater kayak, with extras.
• an ursac.
• a z-rest.
• some books.

Presidents...

Every year the president has a different title, or a different willingness to do things, but the general gist is that the president (king, queen, princess, deity, emperor, you name it) should be willing to make sure that everyone else does what they're meant to be doing, and pick up some of the slack. There's also an annual report to ASUC that has to be written, explaining how we serve the campus community, yada yada yada. We submit basically the same report every year. The last year we had Val, the queen, and Ryan, the king, as dual presidents.

Val, the queen

Val did lots of gear stuff.

Ryan, the king

Ryan did lots of ASUC stuff. In particular, he tried to get us a bigger room in Eshlemann, sadly without much success.

Outstanding issues

• Does CHAOS have a cage in Eshlemann?