CHAOS AGM notes

Sorry -- all of Scott's wikis are horribly broken, so he's using katlas to write some notes for the CHAOS AGM.

Agenda

• Officer reports
  • What you (supposedly) do
  • What happened
  • Comment, questions, etc.
• Nominations
• Stretch Break
• Elections
• Projects, ideas
  • First aid day
  • April elections

Officer reports

Chris, the treasurer

The treasurer collects money, and tries to manage the member database. Over the past year, operating on rules of thumb handed down from ancient members, there have been some big problems with the subscription list. Hopefully, this year, we'll provide some better education to the treasurer on managing the email list, and formalise this wisdom in the CHAOS wiki. (Mark, Brian, and Scott are currently the people best able to formalise the wisdom, although the people who really know what's going on are Don Coleman and David Gay, who, although long passed from Berkeley, still kindly help out and save us from our most disastrous mistakes.)

The current financial standing of CHAOS is something like this (modulo all sorts of random mistakes, and outstanding debts...)

• CHAOS currently has $3697.79, really and truly. That's $2294.49 in the account, $1263.30 in cash in Chris' desk (fuck!) and $130 in checks.
• Our 'financial year' is Oct 1 2005, to today Oct 25, 2005.
• In dues, we received $2790 (that's a record!)
• ASUC gave us $49.75. That's lame, and much less than previous years (on the order of $1000).
• Fundraisers raised $341.75 in funds. (patches, tote bags, and broomball. yay broomball! actually, broomball lost us some money, but hey, it was fun!) Val might have about $100 in cash from tote bags etc., but isn't telling.
• Fundraisers actually cost us $450 (that's a net loss folks).
• We spend $2640.60 on gear, possibly some more, because the accounting here wasn't perfect.
• $129.26 on books
• The only trip we spent money on was the gourmet trip, $40.
• 'Administration stuff', mostly stuff for the gear shed, like locks, books, etc, $367.50
• Food expenses came to $156.25, give or take.

Totals...

• We earnt $3181.50, spent $3783.61, for a net loss of $597.89.
• That's a big change from previous years, when we generally ended up about $1000 up. (The main change here is that we didn't get any money from ASUC.)

Chris reminds us that CHAOS has a policy of reimbursing half the cost of outdoors related courses (up to $100) to people who take them and subsequently make some effort to pass the knowledge on to the club but no one took advantage of this this year! Go do some courses guys! First aid courses at half price!

Val thinks there was an additional expense of about $600 on tote bags, and her private accounting gives a correspondingly different set of totals.

Val reports that this last year we bought:

• 3 avalanche probes.
• 5 compasses.
• 2 pairs of crampons.
• 5 pairs of snowshoes.
• various cheap climbing shoes, thanks to people like Richard!
• 5 sleeping bags.
• a whitewater kayak, with extras.
• an ursac.
• a z-rest.
• some books.

Presidents...

Every year the president has a different title, or a different willingness to do things, but the general gist is that the president (king, queen, princess, deity, emperor, you name it) should be willing to make sure that everyone else does what they're meant to be doing, and pick up some of the slack. There's also an annual report to ASUC that has to be written, explaining how we serve the campus community, yada yada yada. We submit basically the same report every year. The last year we had Val, the Queen/Princess, and Ryan, the Empress, as dual presidents.

Val, the queen

Val did lots of gear stuff.

Ryan, the empress

Ryan did lots of ASUC stuff. In particular, he tried to get us a bigger room in Eshlemann, sadly without much success. He thinks we might be able to blackmail a certain ASUC senator.

Gear officers

Anna and Kyle did a great job this year, and have transitioned to a card system for keeping track of gear... (Thanks Val for getting this to happen.) The meeting didn't seem to have much enthusiasm for a computerised system.

It seems various people have access to the room, who don't know about the card system. It's no big problem that more people than the gear officers have access, but it would great if these people learn how to use the card system.

Secretary

Brian did a half assed job (woohoo!), and Dave Lubertozzi has volunteered to take over.

Social secretary

A social secretary can write some emails every so often to organise some wednesday night meetings. This has worked pretty well in the past, when it's happened: write an email to the list, with a list of open dates, and ask for people for suggest, or organise, activities for the evening. Slide shows, climbing safety, beginners trip planning nights, etc.

Full moon hiker

We haven't had one in a while!

Nominations/Acclamations

(we love democracy)

Treasurer

Ryan Boone

Gear Officer

Kyle Greer, Sarah Fernandez-Taylor might be able to help, Adele Moghaddam and Sonia too.

Monarch

Val Zimmer

Social Secretary

Kasey Crispin

Full moon hiker

Sonya King

Secretary

Dave Lubertozzi and Sarah Fernandez-Taylor are splitting the job--Luber 20:53, 1 Nov 2006 (EST)

Web stuff

Mark Miller, Alex Pretlav

Members at Large

Anna Harvey, Sara Weinstein, Brian Welsch

Further agenda items

• Ryan wants to run a first aid day. He's going to talk to Kasey, the new social secretary, to organise a date.
• April elections didn't seem to have much support, out of inertia.
• Anna had some good ideas, proposed on the ex-comm mailing list, about more involved wednesday night meetings.

Outstanding issues

• Does CHAOS have a cage in Eshlemann?
• Please, if you check gear in or out, learn how to use the card system.
• Can we deal better with spam on the CHAOS list. Can we just run SpamAssassin?
• We need to replace Chris's snail mail address on the webpage, and in some automated email, provided for sending checks to, with a snail mail address for Ryan Boone. (Ryan Boone, 1730 La Loma Ave, 94709)

That's all folks! 50 minutes top to bottom, not bad for an AGM.